There are three different types of invoices in Verpura: invoices for projects or offers, invoices for existing contacts and cash sale invoices. Furthermore you are able to set the layout completely. Two layouts are also possible to be deposited – for example one for printing on a finished letter paper, and a layout for printing including the letter in the background. An invoice can be edited so long, till it gets an invoice number. Then it is only able to rescind it or payments can be entered to invoices. If the invoice is paid an entry will be established in the document acquisition which is committed to the accountant or to the book keeper. There are also very much additional functions as for example 5 + 1 of free actions, one is able to adjust if the stock is relevant or not, one can give many different deductibles, etc.
This module can capture the milestones of users. Then these data can be delivered to a bookkeeper or tax advisor monthly, quarterly, annually or in another period of time. Then bookkeeper can establish the accounting. It is also possible to add photographs or scans of the accounting that the bookkeeper or tax advisor can check after missing details. Therefor there is also an Android and an iOS app, with them you can capture the accounting directly on mobile – including pictures of the accounting. The accounting categories can be adjusted here – in Austria for cash method of accounting and companies the double-entry accounting, and for Germany to SKR03 and SKR04.
The offers can be easily assembled from the existing goods, achievements and stock list. It is also possible to invoke goods and achievements which are not arranged yet – this makes sense if something is used only one time. Text can also be added to offers, prices can be altered, etc. Discounts are automatically shown globally in the contact, with the supplier, per product group in the contact or suppliers etc. if they were entered. A final discount from the whole offer can be made. The layout is freely scalable – with a background or not. Furthermore there is a report where all offers of a user, all offers of a company, all invoices, one outgoing order, a delivery note, etc. can be generated. Offers can also be copied or be edited and also delivery orders can be generated.
A credit can be directly generated from an invoice or can also be provided independently of an invoice. The credit can be either issued of the whole value or also of a single line. The layout of the credit can be set completely on your own – also two layouts for example one for the letter paper in the background and one without can be established. A credit can be used as a voucher or to keep an already rendered invoice.
The dunning module of Verpura knows up to four different dunning levels where the last dunning level was meant to be forwarded to a collection agency. Periods of time can be set between the dunning levels. In a dunning trail, dunning for all not paid invokes or already rendered dunning on which nobody reacted will be created. It is achievable to determine the percentage or fix default charges. The layout of the dunning can be completely adjusted – with background or without – according to whether it should be printed on preprinted letter paper or the letter paper is coincident printed.
A delivery note can be established on your own or be generated from an offer. With a generated delivery note positions and etc. can be removed if several deliveries occur. With a delivery note the stock can be changed. Goods, service/time booking and the quantity can appear. The layout of the delivery notes can be completely adapted – with a background or without – depending on whether it should be printed on preprinted letter paper or the letter paper is coincident printed.
From the account capture the turnover tax advance return can be generated. This can be provided monthly or quarterly. Here it is possible to change values before sending it if you have not deposited the account to the account capture. Then Verpura transmits the data automatically via web service to the finance authority. This function is only available in Austria at the moment.
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