At the main menu at
Before you can create products in Verpura you have to define where you products are stored. This can be for example a company location, a filial or an extern storage.
Figure: mask to add new storehouse
If you click on
Figure: mask to modify storehouse
Hint: Almost all tables in Verpura can be searched using search box. Note that also part terms will be found in Verpura, it means that when you have the term “Mustermann” in a row in the table and it will be found through the search keyword “Muster”, “mann” or “usterma”.
By clicking on “Extended search”you can limit Verpura only to search specific columns of the table in the opening box. You only need to select the columns. And using the Control-Key(Ctrl), a multiple selection is possible.
Figure: Extended search
You can also sort the table by clicking one of the column headers. By first click the column will be sorted in ascending and with a second click it will be in descending.
Figure: Column headers
At the end of the table, you also have the option to export the contents of the table as CVS, Excel, XML or PDF.You can export the data from a table in Verpura and then import into other programs or edit it in Excel, etc.
Figure: Export data
You can take a look at all your products in the over-view table at the main-menu
Figure: Products Overview
To add a new product, click at „add product“ in the product-over-view. In the appearing interface you have to fill out the product-name, the accounting unit, the price and the tax rate, optionally you can add a short description, a long description, the costs of the self-production of this product, eventually special taxes, a short notice or a barcode about the product. You can also generate a barcode directly from Verpura.
Usually the tax rates are defined from the beginning in Verpura. If you need specified tax rates you can edit them in the menu
At specific things like beer or wine are set specific tax rates. This is a fix sum of euro per unit, which means that it’s not a percentage like the good and service tax.
If you click on an entry in the product-over-view (
While saving the changes, you can select one of two variants:
Edit existing entry: edits the actual selected product. This is of course just influencing new booked products from this type. Existing product-bookings are not going to be changed.
Create a new product-entry: The files of the actual products are going to be copied with their changes. The original product stays, the edited product is going to be pasted next to the original one.
Figure: mask to modify product details
Additional to the already explained „add product“ the product details-view brings you following possibilities:
Define differential prices:
Sometimes you will sell a packet of products cheaper than the single product. You can easily define this by the help of our differential prices.
A fictive example:
You can define these specifications easily in Verpura by setting the normal price per sheet to 0,05€. At the product-details you define the second differential price (at “differential price” – “add”), one with differential-start 1000 sheets and single price 0,045 and a differential-start 2000 sheets and a single price of 0,04€. So you can work with your differential prices in Verpura.
Add a supplier
For more information to add a supplier in Verpura click HERE.
You can set as many categories to you products as you want. You can add new categories or manage your existing ones in
Figure: product categories
In the product detail view you can set the category of the actual product or more products by clicking „add category“.
Store and release products
In the menu “manage and edit stored products” you can manually store or release products. Just set the amount of things you want to store, set the location and the supplier as well. Optionally you can set the minimal amount of stored things. When this amount is reached Verpura is going to inform you.
The following diagram shows which modules of Verpura change the stock of products. In Verpura the stock of each storehouse is handled separately. As the stock of each product and storehouse is counted, the storehouse is the center of the diagram. If your company does not have different storehouses you can work with one central storehouse.
If you cancel a project-invoice the products are returned to the storehouse.
To add products enter a positive amount in the field „Amount“, if you want to reduce the amount of products enter a negative number.
To every product you can store as many files as you want. These files will be available in your company-wide file-management. You can easily save booklets, offers, descriptions and so on directly at you product and you will have access from everywhere every time. You also have access to these files with the company wide file-management. You can find your files to your special product by clicking on the folder products in the file-management and select the folder with the name of your product.
You can use the already existing Barcodes of your products in Verpura or you can generate new barcodes with Verpura.
At the menu
If you want to use the existing barcodes of your products you can set them directly at the product creation at the field “barcode” or you can set them afterwards in the product detail view. If Verpura should generate a barcode automatically for you, just let this field empty and check the checkbox “generate barcode”.
At the product detail view you can click on the button “print barcode” or “print barcode with the name and the price of the product” for example with an etiquette-printer.
Figure: barcode without or with description and sales price
These barcodes can be used while booking projects, offers, cash-sells, customer-bills and so on to find the product with the barcode easier. It works with clicking on the search-bar and filling in the barcode of the product.
At [PRODUCTS] - [STOCKLIST] products, which your company sells very often as a set, can be grouped very easily and then they can be billed comfortably together. If your company for example offers a computer-complete solution, it is often like this, that the products of a complete solution are also available separately. Assuming you have the product “Computer A”, “Monitor B” and “Printer C” and you want to offer your customer a complete solution, which includes these three items, the stocklist function of Verpura is the perfect solution for this situation.
A whole stocklist can be added to another stocklist. – In this way Verpura allows to group your products and services optional to make your work as easy as possible.
If you change your stocklist, it affects this – like products and services – not on already billed stocklists, that eventual unwanted bookkeeping errors can be avoided.
Goods amount warning
Verpura offers you the possibility to send automatically warnings of products per email to you, which undercut total or at a specific storage location a defined reporting quantity.
The global reporting quantity for a specific product can be defined directly at the product details with help of the field “reporting quantity company-wide”. If the total stock of the product falls below the value in ALL your storage locations, a warning email will be sent to the given email.
The reporting quantity per storage location can be set directly when entering or outsourcing the products at the task “add or change stock value”. Fill in therefore the field “reporting quantities of storage location”. If the inventory at this storage location falls below the defined value, you get automatically an email to the email, which you entered at [START] – [SETTINGS].
In addition, you can see at the homepage ([START] – [HOMEPAGE]) the currently actual goods amount warnings at the same-named task:
Figure: product warnings/product instance warnings
With the help of your outgoing orders-tool you can generate order from products of you suppliers. read more
Verpura generates full automatically delivery notes for you product-delivery. read more
With one click on